Monthly Report Explained

The following information listed below should only be taken as examples to provide some understanding of how the monthly performance reports are generated.  The information provided in these examples does not represent actual data, it is artificial data used for illustration purposes only!  The actual data in the statistical reports are listed and are delineated by the year and the month of the actual report summary.  

I. Patrol Activity Categories and Totals: 382

Patrol Activity as it is used in this report has each Deputy traversing the assigned neighborhood making observations and taking necessary action in order to ensure the protection of residents, the preservation of the peace, and the prevention/suppression of crime in the area.   The activities that are performed during the patrols are listed in the following table as types of patrol. The numbers given in the report are the total number of times the deputy has engaged in that activity either from the act of patrolling or from the deputy being summoned to the area.  The type of patrol activity and totals are listed in the table on a line beginning with an alphabet.

For example, Item G is Disturbance Calls followed along the line by each of the last three months totals, next is the total number of disturbance calls for the most recent month completed, and the last entry is the total disturbance calls for that same month a year ago.

This format allows for the comparisons of current totals with the last 3 months trend and the total calls for the same time last year.


II. Call Source Activity - Totals: 218

In the following table, the source of each patrol activity, the totals, and the percentages are listed on a line beginning with a number.

For example, Item 16 is an On View Calls where the Deputy witness the violation and took action, in Item 17 the Deputy was Dispatched to an activity to take some action, and in Item 18 Self Initiated is a call where the Deputy did not witness the violation however had probable cause to believe action was necessary.

Call Source Sample Table 

III. Traffic Law Enforcement  -   Total Violations: 075

Traffic Law Enforcement sample table 

IV. Total Arrests  -  Total: 006

The Texas Code of Criminal Procedure Article 2.13 Duties and Powers states that; it is the duty of every peace officer to preserve the peace within the officers' jurisdiction.  To affect this purpose, the officer shall use all lawful means.  The officer shall, in every case, interfere without warrant to prevent or suppress crime and arrest offenders without warrant in every case.  In the following table, each section shows the type of arrest the next column containing the total.

Total Arrests Sameple Table 

V. Mileage  -  Total: 1641

The total number of miles a deputy has driven during patrol and other activities in the Contract Area. 

VI. Overtime  -  Total: 18:25

The total time, given in hours and minutes, of the overtime worked by the deputies in the contract to provide a continued Police presence while no overtime worked is or will be billed to the Contract Areas.

VII. Reserve Personnel Hours: 56:30

The total time, given in hours and minutes, is for Reserve Deputies working in the contract to provide a continued Police presence.  These Deputies work for free of charge to the Contract Areas. 

VIII. Total Warrants Cleared: 002

IX. Alarms - Total: 001

The total number of responses to or assist in alarms calls either actual alarms or false alarms.

X. Percentage of Time/Activity in Contract: 384 Total Law Enforcement Related Calls or Activity.

According to the 80/20 provision of most of the contract areas 80% of each contract deputy's responsibility and obligation are dedicated to the contract area.  The provision is commonly referred to the 80/20 Compliance Rule.  At the end of each evaluation month all calls are calculated and divided by calls for service in or out of the contract and then broken down into percentages based on the totals.  This is done to provide a systematic guideline to secure adherence to the 80/20 Compliance Rule of each contract.